FALL 2025

Quail Writers’ Retreat

September 17th-21st, 2025

Your Retreat Hosts

19 other writers, 1 Author-in-Residence, 1 Developmental Editor, 1 Workshop Leader, and YOU.

Welcome to our first ever Quail Retreat, a peaceful and relaxing five days and four nights of writing, workshopping, yoga, and community! You’ll take part in daily conversations about the craft of writing with New York Times bestselling author, Rachel Khong, and you’ll have the opportunity to workshop your pages aloud for feedback to a group lead by Rachel, editor Heather Lazare, or workshop leader Dauphiene Parks.

On Friday, we’ll enjoy a day of restoration and resetting at Buck Mountain, where we’ll practice yoga, participate in a sage and cacao ceremony, listen to beautiful music by talented artist Ksenia Luki, eat lunch under ancient oak trees, and unwind in the pool, hot tub, and sauna.

If you like, you have the opportunity to book an intuitive and relaxing massage with our on-site massage therapist who practices Esalen® massage.

The Quail Retreat is a new endeavor, gifting you uninterrupted writing time, spiritual connection, and the gift of community. If you’re a fiction writer who wants to write, read, and support others, please apply! We’d love to hear from you!

Submit an Application

What’s included in the Retreat?

A group of people sit around a table with laptops and notes chatting during a fiction writing workshop

Daily reading workshops where participants share their work aloud for feedback

Dedicated, distraction-free writing time

Inspiring & informative craft talks over lunch

Nighttime shot of poppy flowers in front of a lit up wooden building

Private bedroom (with ensuite bathroom) & all meals

Yoga retreat day at Buck Mountain

What’s included in our day at Buck Mountain?

Yoga under the beautiful live oak tree with instructor Hermine Kraft

Performance by singer/songwriter Ksenia Luki

Time for writing, swimming, enjoying a hot tub and sauna

Sage cleansing and Cacao ceremony

What’s the daily schedule like?

Wednesday

Arrive anytime between 4-6PM to check in and get comfortable. We’ll eat dinner at 6PM and have a chance to get to know each other!

A guest literary agent speaks on publishing for authors during lunch hour

Thursday

Enjoy a leisurely breakfast anytime between 7:30-8:30AM, then grab a cup of coffee or tea and head to a table indoors or out with your laptop or notebook. You can also go back to your room and snuggle under the covers and dive into writing your next pages.

We’ll meet for lunch from 12-1:30PM when we’ll hear from Author-in-Residence Rachel Khong who will discuss the craft of writing. Pick up plenty of tips to revisit your writing through the afternoon.

At 2-3PM, live piano music to write to will be offered in the theater on the concert grand piano–a truly calming and inspirational experience!

From 4-6PM you’ll meet with your assigned workshop group and be able to share pages aloud for immediate feedback.

Friday

7:15-8:15 AM: Breakfast
8:15-8:45 AM: Drive and arrive at Buck Mountain
8:45 AM-3 PM: For these hours, we will be at Buck Mountain for a healing and spiritual yoga experience with Hermine Kraft.
Here’s what that day will look like:
9-10 AM: Intention setting and all-levels yoga practice outdoors under the beautiful Live Oak tree
10-10:15 AM: Short break
10:15-10:45 AM Sage cleansing and Cacao Ceremony
10:45-11 AM: Short break
11 AM: Private concert from a musical artist Ksenia Luki
12 PM: Lunch
12:30-3 PM: Free time to write, enjoy the pool, hot tub, and sauna
3-3:15 PM: Return to the retreat center
4-6 PM: Workshopping (with nibbles and beverages)
6-7 PM: Dinner

Saturday

We’ll follow the same schedule as Thursday today, with Rachel again speaking during lunch on craft.

You’ll have afternoon time to write and/or take a yoga class and/or get a massage. We’ll switch up our workshop leaders and partners again so you’ll be able to share with and learn from a new group.

Dinner tonight will be our final evening all together so we’ll have a goodbye toast as some writers will need to leave early Sunday morning!

A glass of white wine, a plate of cheese, crackers and grapes, and a water bottle with a Northern California Writers' Retreat sticker on it

Sunday

We’ll have breakfast and ask that you check out of your room by 10AM. You’re welcome to stay until 11AM.

What’s the application process & fees?

Submit an Application

Application

All interested writers must apply via application and submit a personal statement. The application fee is $20. Participation is limited to twenty writers in order to ensure that everyone receives the individual attention they deserve.

Northern California Writers’ Retreat is only open to fiction writers. You must be 21+ to apply.

Deadlines

Applications close June 3rd.

We will get back to you with our decision on June 25th.

Fees & Fine Print

All rooms are SINGLE rooms with bathroom ensuite. The bathroom includes a toilet, sink, and shower stall. All linens and towels are provided by the retreat center.

$2,797 for 4 nights and 5 days, all meals, snacks, and beverages included.

Upon acceptance, we will require a $1000 non-refundable deposit.

Needs-based financial aid opportunities are only available for our Spring retreats; we will be announcing those retreat dates in August. Aid varies year-to-year and will be determined after application and acceptance. Fees paid to Northern California Writers’ Retreat are not charitable donations. Deposits and fees are not refundable. Travel expenses and transportation to and from NCWR are not included.

Author Cecilia Rabess, alum of Northern California Writers' Retreat, with her book Everything's Fine

“Northern California Writers’ Retreat is it! A writing retreat, workshop, residency, and mini-MFA all in one, NCWR is for any aspiring writer who’s ready to level up. From real talk with high profile agents and authors, to craft conversations, to insider insight into the business of publishing—to drinks on the deck at sunset!—NCWR is more intimate and nurturing than any other workshop I’ve participated in. I'm so impressed by the program that Heather has built and am grateful to have been a part of it (so grateful that I saved room for Heather in the acknowledgements of my debut novel!)”

— Cecilia Rabess, Author of Everything’s Fine

Author Karen Hugg, alum of Northern California Writers' Retreat, with her books Leaf Your Troubles Behind and The Forgetting Flower

“At Northern California Writers’ Retreat, you settle into a comfy sanctuary surrounded by stunning natural beauty before connecting with supportive writers, experienced publishing professionals, and your own creative soul. Any stress you bring drains away as inspiration and relaxation fill the well. I loved it.”

— Karen Hugg, Author of Leaf Your Troubles Behind and The Forgetting Flower

Author Kristine Hansen, alum of Northern California Writers' Retreat, with her book Frank Lloyd Wright's Wisconsin

“Attending the Northern California Writers Retreat in 2019 was the best investment I've made in my fiction-writing career. As a widely published journalist and author of four non-fiction books, I wanted to know more about cracking the code of traditionally publishing a novel. Heather's candid and supportive manner of walking us through the process helped when I pitched agents later that year. I even started to write novel #2 at the retreat! The friendships I've made with other novelists at the retreat have been invaluable. Every writer needs a community and I found mine at the retreat.”

— Kristine Hansen, Author of four nonfiction books including Frank Lloyd Wright's Wisconsin: How America's Most Famous Architect Found Inspiration in His Home State

Author Colleen McKeegan, alum of Northern California Writers' Retreat, with her books The Wild One and Rip Tide

"I started my time at the 2018 Northern California Writers' Retreat with a near-finished first draft of a novel I felt uninspired to complete and left with a renewed excitement for the story, a clear vision for where I wanted to take it, and an incredible community of fellow writers who buoyed me (and continue to do so!) every time the writing process got tough. The retreat program focuses on the unglamorous side of publishing in an unfiltered, accessible way, and the insights I learned from Heather and NorCal's guest speakers greatly informed the early days of my journey with my debut novel. Ultimately, though, the friendships I formed at NorCal are what made my time there so impactful. Writing is a lonely game, and I can't imagine my debut experience without these women holding my hand as I neared the finish line.”

— Colleen McKeegan, Author of The Wild One and Rip Tide

Author Theresa Shea with her book The Shade Tree

“Not only does NCWR nurture a supportive artistic community, but it also fosters professional connections. Each session hosts an author-in-resident and a guest literary agent who share their industry experience. Heather’s post-retreat gatherings for alumni are an added bonus. I love the monthly online book club journey meet ups and Heather’s commitment to celebrating our successes. Treat yourself! You won’t be disappointed.”

— Theresa Shea, Author of The Unfinished Child and The Shade Tree

Author Bethany Browning with her books Sasquatch, Baby and Shimmerfish

"I was fortunate to attend NCWR remotely and it was the single best writer event I've ever been to. Heather and her team are open, transparent, and willing to share their wealth of publishing knowledge for the sole purpose of helping attendees succeed. I've also continued to enjoy the online presentations throughout the year, hearing from other writers about their publishing successes, and knowing that I can reach out to Heather at any time and she will always respond. If you are lucky enough to join the NCWR family of writers, you'll have a richer, more rewarding writing journey."

— Bethany Browning, Author of Sasquatch, Baby! and Trouble's Afoot

Frequently Asked Questions

Application Process & Fees

Can I share more than 400 words for my personal statement?

Because of the number of submissions we receive, we ask that you keep your statement within the word limit.

Do you offer financial aid?

Not for the Quail Retreat. For our Poppy Retreats (Spring 2026), we will offer financial aid. Aid varies year-to-year and will be determined after application and acceptance.

If I apply, am I guaranteed a spot?

Unfortunately we can’t accept every writer who applies as we have limited space. Please be sure to really tell us about yourself and your writing journey in your personal statement, emphasizing why this particular retreat appeals to you.

Why the $20 application fee?

We want to be sure that the writers who apply are serious about their writing and their intent of attending Northern California Writers’ Retreat.

What's the difference between the Quail and Poppy retreats?

Our new fall retreat, the Quail Retreat is focused on craft, generating new pages, and sharing your creations every afternoon by reading aloud with your workshop group. The Quail Retreat is also about connecting with your inner artist, and the time we spend at Buck Mountain will let you tune into the beautiful land and be inspired by moving your body, listening to live music, and having time to soak in the hot tub or pool. The Quail Retreat is perfect for the writer who needs time away from all their obligations and uninterrupted hours to delve into their writing. The yoga practice and day-long retreat at Buck Mountain is an essential part of the experience.

Our Poppy Retreats occur every Spring, with new retreats and dates announced in August. Poppy Retreats are publishing focused, featuring 1 Author-in-Residence, 2 Guest Literary Agents, and 1 Editor, to give you a well-rounded understanding of the publishing industry. We do written workshops of 20 pages submitted prior to the retreat, and workshops are facilitated by each literary agent and editor Heather Lazare. Our goal is to create community and bring together writers with similar publishing ambitions, and give them the tools to understand the next steps in their publishing journey.

Do I need to be working on fiction?

You are welcome to work on what you like while at the retreat, but during the oral workshopping in the afternoons we ask that you share your fiction.

I’m ready to apply!!

Wonderful! We are currently open for submissions, so please use the APPLY link to submit your personal statement.

Make sure to sign up for our newsletter & join the Book Journey Club, plus follow us on Instagram to get more information about future retreats and our Virtual Courses (check our upcoming ones out here!).

Do you offer financial aid?

Not for the Quail Retreat. For our Poppy Retreats (Spring 2026), we will offer financial aid. Aid varies year-to-year and will be determined after application and acceptance.

If I apply, am I guaranteed a spot?

Unfortunately we can’t accept every writer who applies as we have limited space. Please be sure to really tell us about yourself and your writing journey in your personal statement, emphasizing why this particular retreat appeals to you.

Can I share more than 400 words for my personal statement?

Because of the number of submissions we receive, we ask that you keep your statement within the word limit.

Why the $20 application fee?

We want to be sure that the writers who apply are serious about their writing and their intent of attending Northern California Writers’ Retreat.

Do I need to be working on fiction?

You are welcome to work on what you like while at the retreat, but during the oral workshopping in the afternoons we ask that you share your fiction.

What's the difference between the Quail and Poppy Retreats?

Our new fall retreat, the Quail Retreat is focused on craft, generating new pages, and sharing your creations every afternoon by reading aloud with your workshop group. The Quail Retreat is also about connecting with your inner artist, and the time we spend at Buck Mountain will let you tune into the beautiful land and be inspired by moving your body, listening to live music, and having time to soak in the hot tub or pool. The Quail Retreat is perfect for the writer who needs time away from all their obligations and uninterrupted hours to delve into their writing. The yoga practice and day-long retreat at Buck Mountain is an essential part of the experience.

Our Poppy Retreats occur every Spring, with new retreats and dates announced in August. Poppy Retreats are publishing focused, featuring 1 Author-in-Residence, 2 Guest Literary Agents, and 1 Editor, to give you a well-rounded understanding of the publishing industry. We do written workshops of 20 pages submitted prior to the retreat, and workshops are facilitated by each literary agent and editor Heather Lazare. Our goal is to create community and bring together writers with similar publishing ambitions, and give them the tools to understand the next steps in their publishing journey.

I’m ready to apply!!

Wonderful! We are currently open for submissions, so please use the APPLY link to submit your personal statement.

Make sure to sign up for our newsletter & join the Book Journey Club, plus follow us on Instagram to get more information about future retreats and our Virtual Courses (check our upcoming ones out here!).

Retreat & Location

Can you tell me more about the location?

Northern California Writers’ Retreat takes place at Hidden Valley, an Institute of the Arts, in Carmel Valley, California–you may have seen it featured in the New York Times and the Los Angeles Times. The Hidden Valley campus is a rustic, 10-acre site in the foothills of the Santa Lucia Mountain Range. All facilities and rooms are on the ground floor and easily accessible. It is walking distance to the shops and galleries of Carmel Valley Village. Should you have any questions about the property, please contact us.

Can I bring a guest?

No. We want this to be a unique experience that fosters our community and creates a distraction-free environment. Therefore, the retreat is only open to the accepted applicant.

I'm local, do I need to stay overnight?

Yes. Our retreat price is all-inclusive and your experience is further enhanced by being amongst community throughout your time here (plus you don’t have to go home and do dishes or cook!).

Can you accommodate special dietary needs?

Yes. All meals are prepared by Hidden Valley’s dedicated kitchen staff who cook to all dietary needs. You will receive a survey prior to the retreat to be sure we are clear on your preferences and restrictions.

What are the rooms like?

The vibe is very adult summer camp–rooms are simple, and each has a bathroom ensuite (with shower, toilet, and sink). All linens and towels are provided by the retreat center. Most rooms have two beds, though we’ll only have one writer in each room in order to allow everyone privacy and quiet. Our goal is to provide a peaceful, tranquil experience that both fosters community and respects the space needed to create.

Can you tell me more about the location?

Northern California Writers’ Retreat takes place at Hidden Valley, an Institute of the Arts, in Carmel Valley, California–you may have seen it featured in the New York Times and the Los Angeles Times. The Hidden Valley campus is a rustic, 10-acre site in the foothills of the Santa Lucia Mountain Range. All facilities and rooms are on the ground floor and easily accessible. It is walking distance to the shops and galleries of Carmel Valley Village. Should you have any questions about the property, please contact us.

What are the rooms like?

The vibe is very adult summer camp–rooms are simple, and each has a bathroom ensuite (with shower, toilet, and sink). All linens and towels are provided by the retreat center. Most rooms have two beds, though we’ll only have one writer in each room in order to allow everyone privacy and quiet. Our goal is to provide a peaceful, tranquil experience that both fosters community and respects the space needed to create.

Can I bring a guest?

No. We want this to be a unique experience that fosters our community and creates a distraction-free environment. Therefore, the retreat is only open to the accepted applicant.

I'm local, do I need to stay overnight?

Yes. Our retreat price is all-inclusive and your experience is further enhanced by being amongst community throughout your time here (plus you don’t have to go home and do dishes or cook!).

Can you accommodate special dietary needs?

Yes. All meals are prepared by Hidden Valley’s dedicated kitchen staff who cook to all dietary needs. You will receive a survey prior to the retreat to be sure we are clear on your preferences and restrictions.

Join Us For Our Next Northern California Writers’ Retreat!

Writing time, workshopping, publishing talk, inspiration, connection, and more

View Upcoming Retreats

Apply Today