Frequently Asked Questions
Application Process & Fees
For the Poppy Retreat submission, can I send more than 5,400 words (20 pages plus personal statement)?
Because of the number of submissions we receive, we cannot read more, so please follow the guidelines in the application. You’re welcome to submit part of your novel or short story. Please note that sample pages and a personal statement are necessary for the Poppy Retreats. The Quail Retreat requires a personal statement, but no sample pages.
Do you offer financial aid?
When acceptance letters are sent, we will give you the option to apply for financial aid. As soon as we have all requests in hand, we’ll review our funds and see what we are able to gift. Aid is needs based, not merit based.
Thanks to the generosity of our 2026 Author-in-Residence, Cleyvis Natera, award-winning author of Neruda on the Park and The Grand Paloma Resort, we are proud to offer The Cleyvis Natera Scholarship for BIPOC Mothers to one female-identifying fiction writer to one session of our 2027 retreats. If you are interested in learning more and applying, please visit our Scholarship page.
If I apply, am I guaranteed a spot?
Unfortunately we can’t accept every writer who applies as we have limited space. Please be sure to show us your best work, and really tell us about yourself and your writing journey in your personal statement. While the submission needs to be strong, we get to know you as a person from your personal statement.
Why the $25 application fee?
We want to be sure that the writers who apply are serious about their writing and their intent of attending Northern California Writers’ Retreat.
What's the difference between the Quail and Poppy Retreats?
Our September retreat, the Quail Retreat is focused on craft, generating new pages, and sharing your creations by reading aloud with your workshop group. Workshops are led by our Author-in-Residence and editor/retreat director Heather Lazare. The Quail Retreat is perfect for the writer who needs time away from all their obligations and uninterrupted hours to delve into their writing.
Our Poppy Retreats occur every Spring, with new retreats and dates announced in August. Poppy Retreats are publishing focused, featuring 1 Author-in-Residence, 2 Guest Literary Agents, and 1 Editor, to give you a well-rounded understanding of the publishing industry. We do written workshops of 20 pages submitted prior to the retreat, and workshops are facilited by each literary agent and editor/retreat director, Heather Lazare. Our goal, always, is to create community and bring together writers with similar publishing ambitions, and give them the tools to understand the next steps in their publishing journey.
Can I gift this retreat to a friend or loved one?
Wow, that is so kind! While we appreciate your thoughtfulness, all applicants need to be the writers who want to attend. Because we rely on a personal statement and pages from the writer, we need them to be the ones writing it, and we need them to be aware of the retreat and what they'll be doing while they're here. Our retreats are only open to those who are accepted, so it's not just a matter of paying for a space, the writer need to be accepted first. Make sure to send your friend or loved one the link to our website and encourage them to apply--there's nothing better for a writer than someone supporting them!
Does what I submit in the application need to be what I’m workshopping at the retreat?
You may submit published or unpublished work for the application. Our goal is to see your writing talents and be sure you are a good fit for the retreat. What you decide to workshop at the retreat is your choice: part of a novel or a short story, which you'll be asked to submit a month before your retreat date.
I’m ready to apply!!
Wonderful! Applications for our Spring 2027 Poppy Retreats are now open. Learn more and apply here.
Make sure to sign up for our newsletter, plus follow us on Instagram to get more information about future retreats and our Virtual Courses (check our courses here!).
For the Poppy Retreat submission, can I send more than 5,400 words (20 pages plus the personal statement)?
Because of the number of submissions we receive, we cannot read more, so please follow the guidelines in the application. You’re welcome to submit part of your novel or short story. Please note that sample pages and a personal statement are necessary for the Poppy Retreats. The Quail Retreat requires a personal statement, but no sample pages.
Do you offer financial aid?
Yes. With the generosity of our alums, as well as Guest Agents and Authors-in-Residence who have donated their honorarium back to the retreat, we are able to offer financial aid.
When acceptance letters are sent, we will give you the option to apply for financial aid. As soon as we have all requests in hand, we’ll review our funds and see what we are able to gift. Aid is needs based, not merit based.
Thanks to the generosity of our 2026 Author-in-Residence, Cleyvis Natera, award-winning author of Neruda on the Park and The Grand Paloma Resort, we are proud to offer The Cleyvis Natera Scholarship for BIPOC Mothers to one female-identifying fiction writer to one session of our 2027 retreats. If you are interested in learning more and applying, please visit our Scholarship page.
If I apply, am I guaranteed a spot?
Unfortunately we can’t accept every writer who applies as we have limited space. Please be sure to show us your best work, and really tell us about yourself and your writing journey in your personal statement. While the submission needs to be strong, we get to know you as a person from your personal statement.
Why the $25 application fee?
We want to be sure that the writers who apply are serious about their writing and their intent of attending Northern California Writers’ Retreat.
What's the difference between the Quail and Poppy Retreats?
Our September retreat, the Quail Retreat is focused on craft, generating new pages, and sharing your creations by reading aloud with your workshop group. Workshops are led by our Author-in-Residence and editor/retreat director Heather Lazare. The Quail Retreat is perfect for the writer who needs time away from all their obligations and uninterrupted hours to delve into their writing.
Our Poppy Retreats occur every Spring, with new retreats and dates announced in August. Poppy Retreats are publishing focused, featuring 1 Author-in-Residence, 2 Guest Literary Agents, and 1 Editor, to give you a well-rounded understanding of the publishing industry. We do written workshops of 20 pages submitted prior to the retreat, and workshops are facilited by each literary agent and editor/retreat director, Heather Lazare. Our goal, always, is to create community and bring together writers with similar publishing ambitions, and give them the tools to understand the next steps in their publishing journey.
Can I gift this retreat to a friend or loved one?
Wow, that is so kind! While we appreciate your thoughtfulness, all applicants need to be the writers who want to attend. Because we rely on a personal statement and pages from the writer, we need them to be the ones writing it, and we need them to be aware of the retreat and what they'll be doing while they're here. Our retreats are only open to those who are accepted, so it's not just a matter of paying for a space, the writer need to be accepted first. Make sure to send your friend or loved one the link to our website and encourage them to apply--there's nothing better for a writer than someone supporting them!
I’m ready to apply!!
Wonderful! Our Spring 2027 Poppy Retreats are now open for application. Learn more and apply here!
Make sure to sign up for our newsletter, plus follow us on Instagram to get more information about future retreats and our Virtual Courses (check our courses here!).
Does what I submit in the application need to be what I’m workshopping at the retreat?
You may submit published or unpublished work for the application. Our goal is to see your writing talents and be sure you are a good fit for the retreat. What you decide to workshop at the retreat is your choice: part of a novel or a short story, which you'll be asked to submit a month before your retreat date.
Retreat & Location
Can you tell me more about the location?
Northern California Writers’ Retreat takes place at Hidden Valley, an Institute of the Arts, in Carmel Valley, California--you may have seen it featured in the New York Times and the Los Angeles Times. All facilities and rooms are on the ground floor and easily accessible. Should you have any questions about the property, please contact us.
How do I get there?
The retreat is located in Carmel Valley, California and the closest airport is Monterey (MRY). San Jose airport (SJC) is about an hour and forty-five minutes drive, San Francisco airport (SFO) is about two hours away (all of this depends on traffic!). Getting to and from the retreat is your responsibility, though we do put all accepted writers in touch several months before the retreat so you can coordinate carpools or rideshares if you like. For more specific driving directions, please see Hidden Valley's website.
Can I bring a guest?
I'm local, do I need to stay overnight?
Yes. Our retreat price is all-inclusive and your experience is further enhanced by being amongst community throughout your time here (plus you don't have to go home and do dishes or cook!).
Can you accommodate special dietary needs?
What are the rooms like?
Rooms are simple, and each has a bathroom ensuite (with shower, toilet, and sink). All linens and towels are provided by the retreat center. Most rooms have two beds, though we’ll only have one writer in each room in order to allow everyone privacy and quiet. Our goal is to provide a peaceful, tranquil experience that both fosters community and respects the space needed to create.
Can you tell me more about the location?
Northern California Writers’ Retreat takes place at Hidden Valley, an Institute of the Arts, in Carmel Valley, California--you may have seen it featured in the New York Times and the Los Angeles Times. All facilities and rooms are on the ground floor and easily accessible. Should you have any questions about the property, please contact us.
How do I get there?
Can I bring a guest?
I'm local, do I need to stay overnight?
Yes. Our retreat price is all-inclusive and your experience is further enhanced by being amongst community throughout your time here (plus you don't have to go home and do dishes or cook!).
Can you accommodate special dietary needs?
What are the rooms like?
Rooms are simple, and each has a bathroom ensuite (with shower, toilet, and sink). All linens and towels are provided by the retreat center. Most rooms have two beds, though we’ll only have one writer in each room in order to allow everyone privacy and quiet. Our goal is to provide a peaceful, tranquil experience that both fosters community and respects the space needed to create.
What’s the application process & fees?
Application
All interested writers must apply via application and submit a sample of their work. The application fee is $25. Participation is limited to eighteen writers in order to ensure that everyone receives the individual attention they deserve.
Northern California Writers’ Retreat is only open to fiction writers. You must be 21+ to apply.
Deadlines
We are now OPEN for submissions until November 5th, 2026.
Fees & Fine Print
All rooms are SINGLE rooms with bathroom ensuite. The bathroom includes a toilet, sink, and shower stall. All linens and towels are provided by the retreat center.
$2,997 for 4 nights and 5 days, all meals, snacks, and beverages included.
Upon acceptance, we will require a $1000 non-refundable deposit, due by January 5th, 2027. The remainder of the payment will be due by February 4th, 2027.
Needs-based financial aid opportunities are available for our Poppy Retreats. Aid varies year-to-year and will be determined after application and acceptance.
Fees paid to Northern California Writers’ Retreat are not charitable donations. Deposits and fees are not refundable. Travel expenses and transportation to and from NCWR are not included.
Join Us For Our Next Northern California Writers’ Retreat!
Writing time, workshopping, publishing talk, inspiration, connection, and more