Frequently Asked Questions
Application Process & Fees
Can I send more than 20 pages?
Because of the number of submissions we receive, we cannot read beyond twenty pages, so please follow the guidelines in the application. You’re welcome to submit part of your novel or short story.
Do you offer financial aid?
Yes. With the generosity of our alums, as well as Guest Agents and Authors-in-Residence who have donated their honorarium back to the retreat, we are able to offer financial aid.
When acceptance letters are sent, we will give you the option to apply for financial aid. As soon as we have all requests in hand, we’ll review our funds and see what we are able to gift. Aid is needs based, not merit based.
If I apply, am I guaranteed a spot?
Unfortunately we can’t accept every writer who applies as we have limited space. Please be sure to show us your best work, and really tell us about yourself and your writing journey in your personal statement. While the submission needs to be strong, we get to know you as a person from your personal statement.
Why the $25 application fee?
We want to be sure that the writers who apply are serious about their writing and their intent of attending Northern California Writers’ Retreat.
What's the difference between the Quail and Poppy Retreats?
Our new fall retreat, the Quail Retreat is focused on craft, generating new pages, and sharing your creations every afternoon by reading aloud with your workshop group. The Quail Retreat is also about connecting with you inner artist, and the time we spend at Buck Mountain will let you turn into the beautiful land and be inspiried by time to move your body. The Quail Retreat is perfect for the writer who needs time away from all their obligations and uninterrupted hours to delve into their writing. The yoga practice and day-long retreat at Buck Mountain is an essential part of the experience.
Our Poppy Retreats occur every Spring, with new retreats and dates announced in August. Poppy Retreats are publishing focused, featuring 1 Author-in-Residence, 2 Guest Literary Agents, and 1 Editor, to give you a well-rounded understanding of the publishing industry. We do written workshops of 20 pages submitted prior to the retreat, and workshops are facilited by each literary agent and the editor. Our goal, always, is to create community and bring together writers with similar publishing ambitions, and give them the tools to understand the next steps in their publishing journey.
Does what I submit in the application need to be what I’m workshopping at the retreat?
You may submit published or unpublished work for the application. Our goal is to see your writing talents and be sure you are a good fit for the retreat. What you decide to workshop at the retreat is your choice: part of a novel or a short story, which you'll be asked to submit a month before your retreat date.
I’m ready to apply!!
We're so glad you're interested! We are currently closed for submissions for our Poppy Retreats in Spring 2026, but we will reopen for our Quail Retreat in September in early 2026.
Make sure to sign up for our newsletter, plus follow us on Instagram to get more information about future retreats and our Virtual Courses (check our courses here!).
Can I send more than 20 pages?
Because of the number of submissions we receive, we cannot read beyond twenty pages, so please follow the guidelines in the application. You’re welcome to submit part of your novel or short story.
Do you offer financial aid?
Yes. With the generosity of our alums, as well as Guest Agents and Authors-in-Residence who have donated their honorarium back to the retreat, we are able to offer financial aid.
When acceptance letters are sent, we will give you the option to apply for financial aid. As soon as we have all requests in hand, we’ll review our funds and see what we are able to gift. Aid is needs based, not merit based.
If I apply, am I guaranteed a spot?
Unfortunately we can’t accept every writer who applies as we have limited space. Please be sure to show us your best work, and really tell us about yourself and your writing journey in your personal statement. While the submission needs to be strong, we get to know you as a person from your personal statement.
Why the $25 application fee?
We want to be sure that the writers who apply are serious about their writing and their intent of attending Northern California Writers’ Retreat.
What's the difference between the Quail and Poppy Retreats?
Our new fall retreat, the Quail Retreat is focused on craft, generating new pages, and sharing your creations every afternoon by reading aloud with your workshop group. The Quail Retreat is also about connecting with you inner artist, and the time we spend at Buck Mountain will let you turn into the beautiful land and be inspiried by time to move your body. The Quail Retreat is perfect for the writer who needs time away from all their obligations and uninterrupted hours to delve into their writing. The yoga practice and day-long retreat at Buck Mountain is an essential part of the experience.
Our Poppy Retreats occur every Spring, with new retreats and dates announced in August. Poppy Retreats are publishing focused, featuring 1 Author-in-Residence, 2 Guest Literary Agents, and 1 Editor, to give you a well-rounded understanding of the publishing industry. We do written workshops of 20 pages submitted prior to the retreat, and workshops are facilited by each literary agent and the editor. Our goal, always, is to create community and bring together writers with similar publishing ambitions, and give them the tools to understand the next steps in their publishing journey.
Does what I submit in the application need to be what I’m workshopping at the retreat?
You may submit published or unpublished work for the application. Our goal is to see your writing talents and be sure you are a good fit for the retreat. What you decide to workshop at the retreat is your choice: part of a novel or a short story, which you'll be asked to submit a month before your retreat date.
I’m ready to apply!!
We're so glad you're interested! We are currently closed for submissions for our Poppy Retreats in Spring 2026, but we will reopen for our Quail Retreat in September in early 2026.
Make sure to sign up for our newsletter, plus follow us on Instagram to get more information about future retreats and our Virtual Courses (check our courses here!).
Retreat & Location
Can you tell me more about the location?
Northern California Writers’ Retreat takes place at Hidden Valley, an Institute of the Arts, in Carmel Valley, California--you may have seen it featured in the New York Times and the Los Angeles Times. All facilities and rooms are on the ground floor and easily accessible. Should you have any questions about the property, please contact us.
Can I bring a guest?
I'm local, do I need to stay overnight?
Yes. Our retreat price is all-inclusive and your experience is further enhanced by being amongst community throughout your time here (plus you don't have to go home and do dishes or cook!).
Can you accommodate special dietary needs?
What are the rooms like?
Rooms are simple, and each has a bathroom ensuite (with shower, toilet, and sink). All linens and towels are provided by the retreat center. Most rooms have two beds, though we’ll only have one writer in each room in order to allow everyone privacy and quiet. Our goal is to provide a peaceful, tranquil experience that both fosters community and respects the space needed to create.
Can you tell me more about the location?
Northern California Writers’ Retreat takes place at Hidden Valley, an Institute of the Arts, in Carmel Valley, California--you may have seen it featured in the New York Times and the Los Angeles Times. All facilities and rooms are on the ground floor and easily accessible. Should you have any questions about the property, please contact us.
Can I bring a guest?
I'm local, do I need to stay overnight?
Yes. Our retreat price is all-inclusive and your experience is further enhanced by being amongst community throughout your time here (plus you don't have to go home and do dishes or cook!).
Can you accommodate special dietary needs?
What are the rooms like?
Rooms are simple, and each has a bathroom ensuite (with shower, toilet, and sink). All linens and towels are provided by the retreat center. Most rooms have two beds, though we’ll only have one writer in each room in order to allow everyone privacy and quiet. Our goal is to provide a peaceful, tranquil experience that both fosters community and respects the space needed to create.
What’s the application process & fees?
Application
All interested writers must apply via application and submit a sample of their work. The application fee is $25. Participation is limited to eighteen writers in order to ensure that everyone receives the individual attention they deserve.
Northern California Writers’ Retreat is only open to fiction writers. You must be 21+ to apply.
Deadlines
We are now closed for submissions. If you applied, we will get back to you with our decision December 3rd.
Fees & Fine Print
All rooms are SINGLE rooms with bathroom ensuite. The bathroom includes a toilet, sink, and shower stall. All linens and towels are provided by the retreat center.
$2,897 for 4 nights and 5 days, all meals, snacks, and beverages included.
Upon acceptance, we will require a $1000 non-refundable deposit, due by January 5th, 2026. The remainder of the payment will be due by February 20th, 2026.
Needs-based financial aid opportunities are available for our Spring retreats. Aid varies year-to-year and will be determined after application and acceptance.
Fees paid to Northern California Writers’ Retreat are not charitable donations. Deposits and fees are not refundable. Travel expenses and transportation to and from NCWR are not included.
Join Us For Our Next Northern California Writers’ Retreat!
Writing time, workshopping, publishing talk, inspiration, connection, and more